Personal data and cookies

How we manage personal data
ColaLife has a policy of holding only the minimum data that we need to administer the charity. This includes data we have to hold legally, such as details of trustees and records of suppliers and partners. We never share this data beyond prescribed purposes without permission.

If you sign-up for email updates from us your email address is stored on Google’s Feedburner service. Google is committed to GDPR compliance and there are more details from Google here. If you donate to us through our online funding partners, Global Giving and Virgin Money Giving, they may contact you separately to ensure that they have your full consent to hold the relevant and required details that they need to process your donation. Their services also enable us to send you a ‘thank you’ and regular reports on how we use your donation.

ColaLife may occasionally need to download personal data held by third party service providers for a specific internal purpose (eg to check if a particular email address is registered with us) but this data is held on our own equipment only for the length of time needed to complete the task and then it is deleted. We never share personal data and will always strive to keep personal details safe.

In the course of its work, ColaLife collects personal data on the individuals its projects are supporting (eg Kit Yamoyo retailers). This data is collected with consent by project staff using password-protected Android tablets. The data is stored on third party cloud-based servers (Commcare/Dimagi) and replicated out to other password-protected tablets used by project staff. This information allows project staff to contact beneficiaries to deliver support. Project staff are unable to export this personal data. All project staff using these systems are trained in the protection of personal data. Any analysis carried out for monitoring and evaluation purposes (eg for our performance dashboards) is undertaken using anonymised data exports.

Why did you receive an email from us?
If you received a mailing from us, then your email address is listed with us as someone who has expressly shared this address for the purpose of receiving information. When you ask to receive emails from us, you will receive an email asking you to confirm your request. This ‘opt-in’ system prevents others registering your email address without your knowledge. We respect your time and attention by controlling the frequency of our mailings. All emails sent on our behalf have an ‘unsubscribe’ link in the footer of the email so you can unsubscribe at any time to stop receiving emails from us.

Sharing and usage
We will not share personal information with anyone, without your advance permission. We do not sell or rent out such information to anyone.

How can you stop receiving email from us?
Each email we send contains an ‘unsubscribe’ link in the footer. Click on this to cease receiving email from us.

If you have received unwanted, unsolicited email sent via these systems, or purporting to be sent via these systems, please forward a copy of that email with your comments to for review. You may also write to:

c/o Museum of Brands
111-117 Lancaster Road
Notting Hill
W11 1QT

A cookie is a small file that websites put on your computer, mobile device or tablet. Their job is to recognise the computer (or other device) you are using and notify the website when you’ve returned, and they are most commonly used for recording information about websites you have visited and possibly what you viewed, bought or linked to while there.

Cookies improve user experience by remembering your preferences and user names without the need to log in. If you do not allow cookies some features on this website will not function. Please see the information below for details about the cookies this website uses.

For more on the cookies we use click here.